Job Description: Office Manager / Secretary

**Position Title:** Office Manager / Secretary

**Location:** Dubai



**Position Summary:**
The Office Manager / Secretary is responsible for ensuring the smooth operation of the office by managing administrative tasks, supporting staff, and facilitating communication within the organization. This role involves a combination of clerical duties, organizational tasks, and support functions to maintain an efficient office environment.

**Key Responsibilities:**

1. **Administrative Support:**
- Answer and direct phone calls and emails.
- Schedule and coordinate meetings, appointments, and travel arrangements.
- Prepare and distribute correspondence, memos, and reports.

2. **Office Management:**
- Maintain office supplies inventory and order as needed.
- Ensure the office is organized, clean, and equipped.
- Manage office equipment and arrange for repairs when necessary.

3. **Record Keeping:**
- Maintain and update company databases and filing systems.
- Manage and organize documents, both physical and digital.
- Handle confidential information with discretion.

4. **Financial Administration:**
- Assist with basic bookkeeping tasks, such as invoicing and expense tracking.
- Reconcile office-related accounts and prepare financial reports.

5. **Human Resources Support:**
- Assist with onboarding new employees.
- Maintain employee records and attendance tracking.
- Support HR in organizing staff events and training sessions.

6. **Communication and Coordination:**
- Act as a point of contact between employees, management, and external parties.
- Facilitate internal communication and promote office culture.
- Coordinate and support office events and activities.

**Qualifications:**

- Proven experience as an Office Manager, Secretary, or similar role.
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and office management software.
- Excellent time management skills and ability to prioritize tasks.
- Strong organizational and multitasking abilities.
- Excellent verbal and written communication skills.
- High school diploma; additional qualifications as an Office Manager or Secretary will be a plus.

**Working Conditions:**

- Full-time position.
- Office environment.
- Occasional lifting of office supplies and equipment.

**Application Process:**

Interested candidates should submit their resume and cover letter to

---

This job description is intended to provide an overview of the responsibilities and qualifications of the position. Specific duties and requirements may vary based on the needs of the organization.